Automation for dental offices
Dental automation: less phone tag, more booked appointments.
Empty chairs from no-shows and overdue recall patients add up fast. Your front desk is stretched between phones, insurance and patients at the counter.
Built for dental offices
What a bot can take off your plate
- Recall and hygiene remindersPatients overdue for cleanings get friendly reminders and can book themselves.
- Unscheduled treatment follow-upPatients with recommended treatment who haven't booked get a gentle nudge.
- New patient intakeNew patients get forms and next steps before their visit, so check-in is faster.
- Same-day cancellation fillOpen slots are offered to patients who want to come in sooner.
- Insurance verification prepPatient insurance details are gathered and organized before the visit, so the front desk isn't scrambling.
- Post-op check-insPatients get a check-in after extractions or procedures, with instructions and a way to reach you.
- Year-end benefits remindersPatients with unused insurance benefits get a reminder before the plan year ends.
- Ortho and aligner progress remindersOrtho patients are reminded about adjustments and aligner changes on schedule.
- Family schedulingParents can book back-to-back cleanings for the whole family in one go.
- Treatment plan financing follow-upPatients with larger treatment plans get financing options and a gentle follow-up, so care isn't put off.
- Lab case trackingCrowns and appliances sent to the lab are tracked, and patients are booked once the case is back.
- Whitening and cosmetic offersPatients get well-timed offers for whitening and cosmetic consults before weddings and holidays.
- Medical history updatesReturning patients are asked to update their health history and medications before the visit.
Plus the everyday essentials
- Missed-call text-backWhen the front desk is busy, missed callers get a text and a booking link.
- Online appointment requestsNew and existing patients request times any hour.
- Appointment confirmationsPatients confirm by text, so the schedule is solid the day before.
- Review requestsAfter a visit, patients get a well-timed review ask.
- Balance remindersPatients with open balances get polite reminders.
- New-patient lead captureWebsite and Google inquiries get a fast, friendly reply.
- Patient referral asksHappy patients are invited to refer family and friends.
- Weekly practice reportA short report covers new patients, recall due, open slots and reviews.
You approve every message before it goes live. Automatic texts only use templates you signed off on, and one-off replies wait for your OK.
Try it · Interactive demo
See it work for a business like yours
What this saves you: After-hours callers get booked into open slots instead of calling the next office.
Sample demo for an example company. Sample ranges are not Blueprint Pilot pricing; your own price book is used. In this demo, booking links open our free 30-minute Automation Blueprint call.
The starter package
Missed-call text-back plus review requests. Every missed caller gets an instant text with your booking link, and every customer gets a well-timed review ask after the job. Set up in 7 days or less once we have your info. Texting turns on after carrier (10DLC) approval. The care plan is optional.
Missed-revenue calculator
What are missed calls costing your dental business?
Plug in your own numbers. It's a rough estimate, not a promise.
From the customer’s side
“I’m a real estate investor and I call a lot of businesses. If I call and nobody answers, I’m onto the next call. But if I know the company will call me back, or their website makes the service and price look outstanding, I’ll wait for their call.”
Picking up is always best. When you can’t, an instant text-back is the backup that keeps that caller from moving on.
Premium option
Want your own AI team?
Beyond the automations above, we can set up a full team of AI bots for your business: a coordinator bot plus specialists for ads, social, reviews, inbox, books and booking. It runs in your own Grok Bot team, which you own, and we set it up and keep it tuned on a care plan.
Sound familiar?
Common problems for dental offices
- No-shows and late cancellations
- Patients overdue for cleanings and recall visits
- New-patient calls that go to voicemail during busy hours
- Treatment plans that never get scheduled
- Insurance and paperwork questions that tie up the front desk
Nationwide
Dental offices near you
We set up automations for dental offices anywhere in the U.S. Setup is done remotely, so your location doesn’t matter. We’re based in the Phoenix area, and these local pages show how it looks for dental offices in one market: Phoenix · Mesa · Chandler · Scottsdale · Gilbert · Tempe · Glendale · Peoria.
See all locations.
Watch it happen
We build your site, then switch on the automations
First the website goes up, on desktop and phone. Then the bots connect: new leads get an instant text, bookings land on your calendar, review requests go out and you get notified.
Website builds include your first year of hosting, your domain and business email (forwarding or a basic mailbox). After year one, they roll into your monthly care plan. Your domain is registered in your name, so you own it. Google Workspace mailboxes are available as an add-on.
Already have a site? Keep it. We add a chat assistant, a sticky Book now button, missed-call text-back, lead routing to your phone and review requests on top of what you have.
Sample companies for illustration only.
Website that works for you
No website? We build one.
If you don't have a site, or yours doesn't bring in calls, we build a fast, mobile-friendly one with booking, quote requests and the bots above built in. It runs on the same low-cost setup we use ourselves, and it's in your name: your domain, your accounts. You own it. We hand you the keys.
Your first year of hosting, your domain and business email (forwarding or a basic mailbox) are included with the build. After year one, they roll into your monthly care plan, which also covers changes and upkeep. Google Workspace mailboxes are available as an add-on. Quoted after a short call.
Your first step
Free 30-minute Automation Blueprint call
- The bots that would save you the most time
- A rough plan for what to build first
- A quote after the call