Automation for med spas and clinics
Med Spa automation: less phone tag, more booked appointments.
Inquiries come in from social media at all hours, and treatments only work when clients come back on schedule. No-shows leave expensive rooms empty.
Built for med spas and clinics
What a bot can take off your plate
- Treatment interval remindersClients are reminded when their next treatment is due, so results and revenue stay on track.
- Social inquiry repliesInstagram and Facebook inquiries get a fast reply and a booking link.
- Pre- and post-care instructionsClients get the right instructions before and after each treatment.
- Membership renewalsMembers are reminded before renewal, keeping recurring revenue steady.
- Consultation booking from adsAd and social leads book a consultation directly, with intake forms sent ahead.
- Consent and intake formsMedical history and consent forms are completed before the appointment.
- Package and credit trackingClients are reminded of unused package sessions so they come back and use them.
- Post-treatment check-insA day or two after treatment, clients get a check-in and a way to report concerns.
- Before-and-after photo remindersClients are reminded to come in for follow-up photos at the right interval.
- Provider credential and room schedulingTreatments are booked only with qualified providers and the right room or device, avoiding double-booking.
- Membership points and perks remindersMembers are reminded of unused perks and points, so they come in and redeem them.
- Event and open house RSVPsSpa events and open houses get RSVP sign-ups, reminders and follow-up offers for attendees.
- Good-faith exam and clearance trackingClients who need a medical clearance or exam before treatment get it scheduled ahead of time.
Plus the everyday essentials
- Missed-call text-backMissed callers get a text and a booking link while staff are with clients.
- 24/7 online bookingClients book treatments any hour.
- Appointment remindersText reminders cut no-shows in high-value treatment rooms.
- Review requestsClients get a review ask once their results have had time to show.
- Lapsed client win-backClients overdue for treatment get a friendly invite back.
- Referral rewardsClients are invited to bring a friend.
- Seasonal promotionsPast clients hear about seasonal treatments at the right time.
- Weekly clinic reportSee bookings, no-shows, memberships and package balances in one report.
You approve every message before it goes live. Automatic texts only use templates you signed off on, and one-off replies wait for your OK.
Try it · Interactive demo
See it work for a business like yours
What this saves you: Inquiries get booked before they call the clinic down the street.
Sample demo for an example company. Sample ranges are not Blueprint Pilot pricing; your own price book is used. In this demo, booking links open our free 30-minute Automation Blueprint call.
The starter package
Missed-call text-back plus review requests. Every missed caller gets an instant text with your booking link, and every customer gets a well-timed review ask after the job. Set up in 7 days or less once we have your info. Texting turns on after carrier (10DLC) approval. The care plan is optional.
Missed-revenue calculator
What are missed calls costing your med spa business?
Plug in your own numbers. It's a rough estimate, not a promise.
From the customer’s side
“I’m a real estate investor and I call a lot of businesses. If I call and nobody answers, I’m onto the next call. But if I know the company will call me back, or their website makes the service and price look outstanding, I’ll wait for their call.”
Picking up is always best. When you can’t, an instant text-back is the backup that keeps that caller from moving on.
Premium option
Want your own AI team?
Beyond the automations above, we can set up a full team of AI bots for your business: a coordinator bot plus specialists for ads, social, reviews, inbox, books and booking. It runs in your own Grok Bot team, which you own, and we set it up and keep it tuned on a care plan.
Sound familiar?
Common problems for med spas and clinics
- Treatments that need the right interval to work
- Consult requests from people comparing several clinics
- Aftercare questions after treatment
- Membership and package clients who stop booking
- No-shows on high-value appointments
Nationwide
Med spas and clinics near you
We set up automations for med spas and clinics anywhere in the U.S. Setup is done remotely, so your location doesn’t matter. We’re based in the Phoenix area, and these local pages show how it looks for med spas and clinics in one market: Phoenix · Mesa · Chandler · Scottsdale · Gilbert · Tempe · Glendale · Peoria.
See all locations.
Watch it happen
We build your site, then switch on the automations
First the website goes up, on desktop and phone. Then the bots connect: new leads get an instant text, bookings land on your calendar, review requests go out and you get notified.
Website builds include your first year of hosting, your domain and business email (forwarding or a basic mailbox). After year one, they roll into your monthly care plan. Your domain is registered in your name, so you own it. Google Workspace mailboxes are available as an add-on.
Already have a site? Keep it. We add a chat assistant, a sticky Book now button, missed-call text-back, lead routing to your phone and review requests on top of what you have.
Sample companies for illustration only.
Website that works for you
No website? We build one.
If you don't have a site, or yours doesn't bring in calls, we build a fast, mobile-friendly one with booking, quote requests and the bots above built in. It runs on the same low-cost setup we use ourselves, and it's in your name: your domain, your accounts. You own it. We hand you the keys.
Your first year of hosting, your domain and business email (forwarding or a basic mailbox) are included with the build. After year one, they roll into your monthly care plan, which also covers changes and upkeep. Google Workspace mailboxes are available as an add-on. Quoted after a short call.
Your first step
Free 30-minute Automation Blueprint call
- The bots that would save you the most time
- A rough plan for what to build first
- A quote after the call